TERMS OF BUSINESS AND PROFESSIONAL FEES FOR NOTARIAL SERVICES
I act only on the basis of these Terms of Business.
APPEARERS ATTENDING BEFORE THE NOTARY MUST FIRST ESTABLISH THEIR IDENTITY TO THE NOTARY'S SATISFACTION AND PROVIDE EVIDENCE OF CURRENT PERMANENT PLACE OF RESIDENCE.
CURRENT FEE STRUCTURE IS AS FOLLOWS – Please note there is a minimum €50.00 charge for an appointment
I charge fees based on the time taken for the whole matter (including making the appointment, travelling or waiting time and the time needed to prepare the official records) at the rate of €250.00 per hour. The below sums are for illustrative purposes only and in all cases the actual amount of time will dictate the eventual fee. In addition, third party expenses and fees will be charged such as charges of the Department of Foreign Affairs, Foreign Embassies and Consulates, any agents dealing with the legalisation of documents and special postage and courier charges.
ANTI-MONEY LAUNDERING VERIFICATION (Non-corporate – Per Person) € 50
ANTI-MONEY LAUNDERING VERIFICATION (Corporate) € 75
CERTIFICATION OF COPY DOCUMENT (Corporate/Individual) €125/ 75
SOLEMN NOTARIAL ACT €120
FOREIGN POWER OF ATTORNEY €200
Additional Signatories € 50
COMPANY DOCUMENTATION 1st document €200
Every one thereafter €125
CALL OUT CHARGES or DFA Attendance or OUT OF HOURS surcharge €175
Terms of Engagement
The above fees are per person.
The Notary may in her discretion reduce any fee or where a substantial number of documents are involved, charge a composite fee in lieu of the individual fees.
All fees must be paid at the time of the provision of the notarial service. If the appearer is not in a position to pay the appropriate fees the notary may retain and claim a lien on the subject document(s) until the outstanding fees are paid.
Having regard to the provisions of the Competition Acts, the above fees are personal to the undersigned notary and do not bind or serve as a recommendation or illustration to any other notary.
The notary in providing her services is performing a public service and is not acting as a legal or financial advisor. Appearers are advised to seek the services of a solicitor or financial advisor if concerned about any legal or financial aspect of the underlying transaction.
The Notary is a relevant independent legal professional under the Criminal Justice (Money Laundering and Terrorist Financing) Act 2010 and as a designated person under the Act is entitled to raise questions about the transaction, the capacities of the persons involved and retain copies, of any notarised documents. Copies of documents produced to establish identity and permanent place of residence will be retained.
Part of the Notary’s role is to check the facts in the documents she notarises and this sometimes involves obtaining evidence or proof from sources independent of the signatory. With regard to this the Notary will need your full cooperation. If it is necessary to add qualifications to the certificate to make it clear that there are facts which he has not been able to verify, the document may be of less benefit and no liability is accepted if this is the case.
In some circumstances, the Notary may consider that he should decline or cease to act. For example, if you not provide clear or proper instructions or if the matter on which instructions involves fraud or violence, or if charges are not paid.
Upon instruction you consent to your personal data being processed through onboarding companies such as Vision Net or other similar company.
Nicola MacCarthy – Notary Public – Dublin, Wicklow, Meath, Carlow, Offaly & Kildare – 2024 T&C
Welcome to Nicola MacCarthy's Privacy Policy Notice.
Nicola MacCarthy respects your privacy and is committed to protecting your personal data. This Privacy Notice will inform you as to how we look after your personal data and tell you about your privacy rights and how the law protects you.
1. Important information and who we are
Controller and Processor
a. Nicola MacCarthy and with our registered office at 44 Ballinteer Drive, Ballinteer, Dublin 16 is the controller.
b. If you have any questions about this Privacy Notice, including any requests to exercise your legal rights, please contact enquiries@irishnotary.com.
c. You have the right to make a complaint at any time to the Office of the Data Protection Commission ("ODPC"), the Irish supervisory authority for data protection issues at info@dataprotection.ie. We would, however, appreciate the chance to deal with your concerns before you approach the ODPC so please contact us in the first instance.
1. The data we process about you
a. Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
b. We may use, store and transfer different kinds of personal data about you; including the retention of your personal data in compliance with the relevant anti-money laundering legislation, the relevant tax legislation and the rules and regulations governing Notaries Public.
2. Acquisition of your personal data
Direct interactions. You may give us your personal data by filling in documents or by corresponding with us by post, phone, email, or otherwise. This includes personal data you provide when you:
a. Contact us to obtain notary services;
b. Submit a query to enquiries@irishnotary.com;
c. Send us a document for notarisation;
d. Provide us with formal proof of your identity and postal address.
4. How we use your personal data
Lawful basis. We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances where:
a) we need to perform the notary services as requested by you;
b) it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
c) where we need to comply with a legal or regulatory obligation.
Purposes for which we will use your personal data are as follows;
We will only use your personal data for the purposes for which you submitted it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us at [insert email address].
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Disclosures of your personal data
We may have to share your personal data with the parties set out below;
1. Internal Third Parties
Employees of the Notary Public that provide IT and system administration services, bookkeeping and marketing services to us.
2. External Third Parties
A. service providers based in the EEA who provide IT, hosting, payment and digital marketing services, third party logistic providers, and system administration services;
B. professional advisers acting as processors including lawyers, bankers, auditors and insurers based in the EEA who provide consultancy, banking, legal, insurance and accounting services; and
C. the Revenue Commissioners in Ireland (or similar in other jurisdictions), supervisory authorities, regulators and other authorities acting as processors or joint controllers based in Ireland who require reporting of processing activities in certain circumstances.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
5. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable supervisory authority or other regulator of a breach where we are legally required to do so.
6. Data retention
a) We will only retain your personal data for as long as necessary to fulfil the purposes you submitted it for, including for the purposes of satisfying any legal, accounting, or reporting requirements, or to defend legal proceedings connected to the data.
b) To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
c) We have to keep basic information about you (including Contact and Identity Data) for 6 years.
d) In some circumstances you can ask us to delete your data: see below for further information or email us at enquiries@irishnotary.com.
e) In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
7. Your legal rights
Under certain circumstances, you have rights at law in relation to your personal data, to
A. Request access: to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. Normally all this is provided to you at the time the professional service is being provided.
B. Request correction: of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
C. Request erasure: of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
D. Object to processing: of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have a compelling legitimate ground to process your information which overrides your rights and freedoms.
E. Request restriction of processing: of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
F. Request the transfer: of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
G. Withdraw consent at any time: where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain offerings to you. We will advise you if this is the case at the time you withdraw your consent.
If you wish to exercise any of the rights set out above, please contact us at enquiries@irishnotary.com
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may also charge a reasonable professional fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Nicola MacCarthy
Revised August 2024